Project Administrator

Posted Date 1 week ago(21/11/2023 12:54)
Job ID
# of Openings
Rydon Maintenance Ltd


Rydon Maintenance Ltd has a fantastic opportunity for a Project Administrator to join our highly regarded Projects/Small Works team. This is a new role within the team due to growth of the business and is to support and assist the project team to successfully deliver a range of small works projects from minor adaptations, refurbishments through to repurposing of Trust space for our NHS Clients.


Rydon Maintenance Ltd is an expanding division of the Rydon Group and is successfully providing a range of hard facilities management and property maintenance services to a variety of clients, predominantly in the healthcare sector. Our experience has taken us across a variety of sensitive healthcare environments, including specialist mental healthcare facilities, community hospitals and rehabilitation units. Our expertise ranges from the construction of substantial community hospitals to our current provision of maintenance services to over 300 buildings for 20 Trusts. 


Watch our careers video for more information about working at Rydon: 


Job Purpose

Our Projects team deliver a range of small works projects and as Project Administrator you will provide administration support, ensuring that our business and information systems used are maintained accurately to allow smooth running of the projects. The types of projects we undertake could be for example; the changing of floor coverings, re-decoration, power installs, flooring refurbishments, LED lighting upgrades, roofing works, boiler updates or refurbishing offices to service user spaces or inpatient rooms.


The role is based at our office in Dartford however we do operate a ‘hybrid working’ culture, and this means that some home working is possible. This is a full time permanent position and working hours are Monday to Friday 8am to 5pm.


Key responsibilities as Project Administrator include;


  • Ensure information and documents are accurate and up to date on systems used, predominately using Planet FM (Our repairs and maintenance database)
  • Assist the Project Managers with obtaining and preparing quotations, creating and drafting subcontractor orders and purchase orders for review / approval.
  • Proactively monitor Quote Requests and WIP (Works in progress) to ensure contractual KPIs are achieved
  • Assist with obtaining Health & Safety information and drafting of plans and relevant documents.

    Assist with obtaining Operating & Maintenance information and creating draft handover packs ready for submission upon completion of works.

  • Create weekly/monthly reports for Management e.g. H&S reporting pack, client progress meetings, data reports on quotes requested and works in progress for review
  • Monitor communal projects team inbox(s), assist in resolving queries or allocating to appropriate team member for actioning.


What we can offer you as Project Administrator


  • A competitive starting salary.
  • 25 days holiday with the ability to increase up to 30 days.
  • Access to an employee discount scheme which includes a wide-range of special offers and discounts on insurances, lifestyle goods and services.
  • Company pension, life assurance and income protection.
  • Flexible benefits for you to choose from including Critical Illness, DenPlan, GymFlex and Cycle to work schemes.
  • Health and wellness benefits such as free flu vaccinations, access to an Employee Assistance and Wellbeing Programme, BUPA Health & Wellbeing Plans, access to our Health and Wellbeing portal with an extensive range of advice and resources and much much more!
  • Opportunities to progress your career across the business.
  • Full training, ongoing coaching and support.

This is a pivotal role within our busy and successful team and provides an excellent opportunity for personal growth and development. 

Experience Required

Previous administration experience within a maintenance and repairs (FM) environment would be beneficial. If this experience has been gained where an understanding of the healthcare sector has been achieved this would be desirable although not essential.


The successful candidate will have strong Excel skills for necessary data analysis and reporting and be proficient in other Microsoft Office applications including the use of Outlook and Word. You will have strong commercial and process acumen, good interpersonal and communication skills and the ability to work as part of a team work and independently.


Above all, the ideal candidate will have an outgoing personality and be ready for a great new challenge with Rydon.

Additional Information

As a well established, progressive company we are committed to attracting and retaining individuals by offering an excellent benefits package that includes a wide range of core and voluntary benefits.


Rydon is an equal opportunities employer and promotes diversity in employment. Successful candidates will be selected solely on their ability to carry out the duties of the post.  


To apply online, please use the 'apply for this job link' at the top of this page.


Our application process is very straight forward allowing you to apply with a CV (from your Computer or Dropbox), LinkedIn, Facebook or Google+ and should take no more than a few short minutes. 


For more details on our culture and what it’s like to work at Rydon, please click here


Further information on how to apply can be found by clicking here


Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
Share on your newsfeed

Connect With Us!

Not ready to apply? Connect with us for general consideration.